About the job
Project Assistant responsibilities include working closely with our Project Manager to prepare comprehensive action plans, including resources, timeframes, and budgets for projects. The role will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation, setting up meetings & taking minutes of the meeting, preparing presentations & reports and handling project related queries.
Ultimately, the Project Assistants duties are to ensure that all projects are completed on time, within budget and meet high quality standards.
Coordinate project management activities, resources, equipment, and information
Assign tasks to internal teams and assist with schedule management.
Make sure that clients needs are met as projects evolve.
Help prepare budgets.
Analyze risks and opportunities.
Oversee project procurement management.
Monitor project progress and handle any issues that arise.
Work collaboratively with the project manager and team to maximize productivity.
Collaborate with the whole project team, contributing to the entire project lifecycle.
Organize and monitor schedules and see that deadlines are met.
Coordinate efforts within the team and with outside consultants efficiently
Report updates verbally and in written form to management
Monitor project deliverables as well as timelines and help ensure resources are used efficiently.
Help discern requirements and assign tasks to team members.
Complete any necessary administrative tasks, such as research and email.
Create and maintain comprehensive project documentation, plans and reports.
Demonstrate commitment to clients’ needs and confidentiality continuously.
Act as the point of contact and communicate project status to all participants.
Bachelors degree in related field.
Proven 3-6 years work experience as a Project Assistant or similar role.
PMP certification is a plus.
Experience in project management, from conception to delivery
An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
Solid organizational skills, including multitasking and time-management.
Strong client-facing and teamwork skills
Exceptional verbal, written, and presentation skills.
Ability to work on tight deadlines.
Excellent Computer Skills, Including Experience With Microsoft PowerPoint, Excel
Significant hands-on experience with MS Project, Visio, JIRA.
Collaborative working style and team-player attitude
Positive and encouraging personality.
Able to work independently with little supervision.
Highly motivated with a strong work ethic
Reliable, trustworthy, and committed to the team’s success