About the job
Coordinate and perform review of the deliverables, software and hardware, and report on performance monthly.
Manages full lifecycle of all processes and ensures each aspect of the process is completed.
Provide monthly progress reports to Procurement Manager with current status of deliverables compared to the overall plan showing if it is on track and in line with the set deadlines. Update the Procurement Manager with any issues on regular basis.
Plan day to day activities to implement the purchasing business plan in procuring the organization and projects general or technical requirements. Maintain and complete purchasing records/data ensuring that the purchasing procedures support the requirements
Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
Work with internal and external stakeholders to determine procurement needs, quality, and shipments requirements.
Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
Evaluate vendors at the end of each year in terms of quality, timeline and performance.
Manage purchases to be done through automated purchase orders that are supported by automated approved Purchase requests that were pre-planned to avoid waste, over spending and urgent requests that causes extra cost.
Perform other duties within the context of the job roles asked by the line manager.
Conduct on-the-job training and share knowledge whenever necessary
Establish and maintain effective relationships with suppliers and vendors to keep up to date with new materials, and to seek inputs for improvement in services provided.
Meet suppliers and vendors, to negotiate product quality and delivery in order to select the supplier that will best fit the requirements. Review the services and quality of goods supplied prior to any contract renewal to ensure they meet the requirements.
Locate and select through formal process vendors of materials, supplies or services, and produce reports to provide the prices to the Purchasing and Tendering Committee for their approval.
Receive purchase requests, find suppliers and follow up with them in order to assure the delivery of purchases on time and according to the policy set.
Provide quotations, review bill of materials requests, prepare Memos and Issue purchase orders (POs) or contracts.
Procedures and Processes:
Implement and comply with procedures and processes set for the business unit and Dubai/UAE Government laws.
Prepare correspondence ensuring timeliness, high quality and effectiveness.
Inter-departmental coordination :
Communicate line manager instructions or desires to relevant individuals and/or departments. Furnish and obtain information from other principals or departments as required by own senior.
Reports / Data :
Prepares routine or special reports/ data and assists in compiling reports or data of a wider and complex nature.
Ensure that all documents of relevant activities maintained in the ERP system that facilitates smooth extraction when required.
Maintains and emphasizes trusted documents are conveyed confidentially.
Perform any additional tasks required