PMO Manager Full Time

About the job
Jobsglobal is the largest bulk overseas recruitment company operating in the Middle East today. We own our offices infrastructure and give our clients access to 16 different talent pools all legal, licensed, and ethically run. Jobsglobal is the region’s largest vertically integrated, technology lead, bulk manpower recruitment company in the Middle East. Please find the link to our company’s profile: http://jobsglobal.com/corporate.

Our 100% owned branch offices are in UAE, Philippines, Egypt, Timor-Leste, Nepal, Myanmar, India, Kyrgyzstan, Tunisia, Sri Lanka, Kenya, Morocco, Ghana, Uganda, Pakistan, and Bhutan. Our key industry sectors are Hospitality, Food & Beverage, Aviation and Retail, in our 22-year history we have placed in excess of 300,000 workers.

The Role

Your Responsibilities Will Include

Program level – Project Wise quarterly look ahead plan, IPC submission plan, fund requirement plan & resource plan.
Review & Maintain the project schedule and Budget for the Project and update periodically.
Communicate the baseline and budget to the project team.
Prepare resource planning for the program level on annual basis and make gap analysis between availability and requirement.
Prepare productivity analysis and utilization report with PMO recommendations and feedback on monthly basis and submit to project manager and ePMO.
Support more optimal regional resource utilization and support projects & regions to utilize its project resources optimally, by providing necessary visibility, analysis, and recommendations for optimum resource utilization.
Maintain regional resource details and data updation in the system.
Analyse the resource utilization reports against capacity and forecasted use of resources and identify areas where resource availability can be optimized.
Measure all projects Schedule Performance Index (SPI) and follow with concern project control engineers for the baseline submission to the client and its approval.
Review and consolidate projects actual cost which is received from PCE and measure the cost performance (CPI & CV).
Coordinate with regional PM to collect the fund requirement on monthly basis and submit to ePMO for further proceedings.
Weekly and monthly track the fund released against the revenue generated. Make work package wise analysis and submit the observations and findings to project manager and regional director.
Collect the surveyed report on monthly basis from PMs and submit in iCMS to capture the actual executed data project wise.
Monthly prepare issue impact analysis all projects and make consolidated report with recommendations.
All regional level IPC performance, Revenue, fund related & cost report to be prepared.
Provide EOT status to ePMO with action plan for all the regional projects.
Provide all regional closing projects status of execution/IPC/unbilled/FPC/handing over status with action plan.
Bi-weekly coordinate with ePMO to get the unbilled values of each project and send to regional team to get the reasons, action planned with action owner to make billing to reduce the unbilled values of the projects.
Provide unbilled status of all projects with action plan in coordination with PM to the project/ regional/ project delivery and management.
Conduct weekly meeting internally in RO with project team and Regional team to check the weekly progress and addressing the issues and requirements of the project.
Prepare and submit comprehensive reports to the regional management for timely decisions related to regions / projects performance through regional PMOs datas
Frequently visit the project to audit the project management compliance and project health status.
Address all project change requests (scope, schedule, cost, resources, etc.) by reviewing each request for change being raised by the project manager (or customer) to ensure that the change request is justified and that necessary re-estimation of schedule, cost, resources and quantities has been properly done by the project team.
Monitor the performance of sub-contractor and provide their performance report to the management
Provide recommendations and corrective actions to regional & project team to improve the performance.
Review and analyse impact of variation orders with respect time and cost. Provide recommendations on variation orders before submitting to clients.
Provide early warning signs to management about difficulties that regions/projects facing to perform.
Organizing and convening the periodic project management review by ensuring all data required is available, the related regional management is available and the project Managers are available for the reviews.
Improve Project Management capability using AICC best practice by Coaching and mentoring Project control engineers and Project Managers regarding project management knowledge areas.
Escalate formally to the ePMO-Director the issues which are proving difficult to resolve because of factors beyond its control. (Customer linked, support departments linked, senior management linked, tools linked, etc.)
Collect and maintain all approved IPCs, EOT approved letters and approved VO or RBOQ.
Maintain all the projects approved schedule and budget.
Maintain and update on set frequency of resources availability for all projects.
Archive all projects Final Payment Certificate and handing over letters.
Archive the lessons learned from the closed projects for the future projects.
Document all the reports being prepared and submitted by PMO to management and others.

People Management & Development

Manage & evaluate employees’ performance with continuous feedback on their assigned tasks and provide development opportunities to maximize the potential and engagement of employees
Manage the talent pipeline through effective utilization of employee development programs, mentoring programs, career planning, and succession planning
Manage employees’ changes through continuous improvement of systems, processes, and practices taking best practices into account, changes in standards, and changes in the business environment which demand proactive action plans

Policies, Processes & Procedures

Manage the implementation of department procedures and controls covering all areas so that all relevant procedural/legislative requirements are fulfilled while delivering quality, cost-effective services
Ensure compliance with all relevant safety, quality, and environmental management policies, procedures and controls across the department in order to guarantee employee safety, legislative compliance, and a responsible environmental attitude
Ensure the implementation of various information security practices and standards to ensure compliance with relevant policies and the protection of Company data and information

Ideal Profile

You have at least 9 years of experience in the Mega Projects construction PMO.
You have a working knowledge of Analytical Thinking, Communication, Process Improvement and Stakeholder Management
You are highly goal-driven and work well in fast-paced environments
You possess strong analytical skills and are comfortable dealing with numerical data
You are a strong mentor and coach who builds high-performing teams
Must have a PMP Certificate
Bachelor’s degree in Engineering, Construction Management or any relevant field

What’s on Offer?

Leadership Role
Work alongside & learn from best in class talent
Join a well known brand within Real Estate