Office Manager/Secretary and Back Office Support Full Time

About the job
Company: DB Invest Limited

Location: Dubai, United Arab Emirates

About Us:

DB Invest Limited is a dynamic and rapidly growing Forex and investment company with a strong presence in Dubai and a global reach. We are dedicated to providing exceptional financial and investment advice to the public on a global scale within various markets, and we value innovation, diversity, and excellence in everything we do.

Position Overview:

We are seeking a skilled and motivated Office Manager to join our dynamic team within the financial and investment industry in Dubai. As the Office Manager, you will play a crucial role in ensuring compliance with regulatory requirements, facilitating effective communication between the board of directors and stakeholders, and supporting the smooth operation of the company. The ideal candidate should be fluent in both English and Arabic, possess a strong understanding of corporate governance, and be well-versed in the financial and investment sector.

Key Responsibilities:

Facility Management: Maintain a safe, clean, and organized office environment, overseeing facilities maintenance, repairs, and improvements as needed.
Office Operations: Coordinate and manage office operations, including supplies procurement, equipment maintenance, and vendor relationships to ensure uninterrupted workflow.
Budget Oversight: Assist in creating and managing the office budget, tracking expenses, negotiating contracts, and optimizing spending to achieve cost efficiency.
Human Resources Support: Collaborate with HR to facilitate onboarding processes for new employees, manage attendance records, and assist in coordinating employee events or activities.
Scheduling and Calendar Management: Coordinate and manage executive calendars, and schedule meetings, conferences, and appointments, ensuring efficient use of time and resources.
Communication: Act as a liaison between departments, conveying information effectively and fostering clear communication channels throughout the organization.
Travel Coordination: Arrange travel itineraries, accommodations, and logistics for employees, executives, and guests as required.
Event Planning: Plan and coordinate company events, meetings, and gatherings, both internally and externally, to promote team cohesion and networking.
Records Management: Maintain accurate and organized records, files, and documentation, ensuring compliance with company policies and regulatory requirements.
Problem Solving: Address and resolve any office-related issues, discrepancies, or challenges that may arise promptly and effectively.
Health and Safety: Enforce health and safety policies and procedures, conducting regular assessments and taking proactive measures to ensure a secure working environment.
Performance Tracking: Monitor and report key performance indicators related to office operations, recommending improvements and implementing best practices.

Requirements:

Bachelor’s degree in business administration, management, or a related field (or equivalent experience).
Proven experience in office management, administrative leadership, or related roles.
Exceptional organizational and multitasking abilities.
Strong interpersonal and communication skills, both written and verbal.
Fluency in both English and Arabic, with exceptional written and verbal communication skills in both languages.
Proficiency in Microsoft Office Suite and office management software.
Problem-solving mindset and ability to adapt to changing situations.
Detail-oriented with excellent time management skills.
Demonstrated ability to work independently and collaboratively.
Knowledge of basic accounting and budgeting principles.
Experience in event planning and coordination is a plus.
Familiarity with health and safety regulations is a plus.

How to Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience to

https://jobsolutions.me/o/office-manager-backoffice or job.emw7g@jobsolutions.recruitee.com. Please use the subject line “Dubai Office Manager – [Your Name].” Only shortlisted candidates will be contacted.

Join our dynamic team and contribute to our growth as we continue to make a global impact!

DB Invest Limited is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences.