Log In
Sign Up
About the job
About The Job
The Office Administrator oversees the operations of our Dubai office, taking care of customer visits and supporting the team with accurate and efficient administrative support. Having a positive and friendly personality, the Office Administrator brings up own ideas and takes proactive ownership.
The role is key to maintaining an enjoyable, presentable, and professional workplace. The Office Administrator will ensure a great visitor experience during high-profile customer visits, including VIP guests. The position will also support various other departments with different duties and administrative aspects.
As our Office Administrator / Receptionist, you will have these main objectives:
Maintain a clean and presentable office environment
Keep control of supplies, stationery, and equipment for the office and replenish them in time
Coordinate improvements and repairs as required by coordinating internal and external teams
Order and arrange refreshments and catering for visits and meetings
Always ensure fully functional equipment by completing preventive maintenance requirements; calling for repairs; and coordinating with internal teams
Oversee corporate contracts with service providers, including maintenance, catering, etc., for review, negotiation, and renewal
Visitor Management:
Take ownership of customer visits from A-Z and ensure a smooth experience from arrival to departure; coordinate with internal and external parties as required
Greetings and guidance for visitors to our office
Ensure the presentability of the office, facilities, and team
personally receive and guide visitors, providing a positive and memorable experience
Remain available and attentive throughout the entire visit
Administrative Support:
Document processing and coordination for document completion, signature, and filing as per the processes
Ensure compliance of documents and communication with the highest standards in appearance and content
Follow up, update and report on corporate and operations projects
Update electronic internet and intranet systems with news and information
Research information as required, draft correspondence; and create reports
Arrange for employee office supplies, business cards, and mobile phones as required
Manage employee enrollment in corporate (group) systems for access
You will be a good fit if you:
Are aligned with our values of Belief, Positivity, Accountability & Ownership, Speed and Execution
Hold a bachelors degree, with at least 2 years of experience in a similar role
Have an open-minded, friendly, welcoming, and helpful attitude
Possess good communication skills for business requirements, including speaking and writing clear English and Arabic, is beneficial
Have an organised working style with the highest accuracy, are reliable and are confidential
As a Valuable Payfuture Partner you will:
Receive a competitive salary, which includes Basic Salary, Employee Share Option Scheme, and Employee Medical and Life Insurance
Get the opportunity to be part of a rapidly growing business, providing an unrivalled opportunity to develop your skillset
Be part of a collaborative, values-led team that is working hard to revolutionise payments in emerging markets
Receive additional benefits as we grow
Our Hiring Process: Our hiring process is designed to be agile and a candidate whos applying for the Office Administrator/Receptionist Role will go through the following steps:
Our Hiring Team will review your application as soon as we get it
Our Recruiter will contact you to learn more about your experience, detail the role, and understand your motivations
A call/meeting with our Chief People and Culture Officer
We make the offer!
