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About the job
Supervise and allocate tasks to billing team
Compile and bill attorney hours on a monthly basis to clients in compliance with the signed engagement letters
Adhere to billing instructions and monitor assumptions, as set out in engagement letter
Generate Work In Progress reports (WIP) for partners at beginning of billing cycle / after time entry deadline
Update billing tracker daily
Prepare partners billing packages (such as, but not limited to, draft cover letters and draft invoices)
Edit draft invoices based on partner mark-ups, in accordance with firm policies/procedures
Verify client specific rate settlements, apply approved discounts to the invoice
Monitor and track discounts and caps
Communicate situations, as required, that may require follow-up, as and when they arise; such as but not limited to, rate issues, delays in billing, complex requests
Execute complex bills in a timely manner (i.e. multiple discounts by matter, split-party billing, amongst others)
Review and verify accuracy of billing and supporting documentation
Research and respond to inquiries regarding billing issues
Create new billing formats
Create billing schedules and various other billing analyses
Create and distribute monthly reports
Be the custodian of the Firms billing policies
Be the champion of all billing related projects and systems implementation
Assist in ad-hoc projects
Requirements
College level accounting or Accounting Degree required
At least 9+ years billing experience with 3 years in a supervisory role
Excellent analytical skills
Ability to act with discretion, tack and professionalism in all situations
Excellent verbal and written communication skills
Multi-task and prioritize
Organized
Good time management skills
Extreme attention to detail
Excellent interpersonal and supervisory skills
Anticipate work needs and follow through with minimum direction; follow up on own initiative.
Proficient in MS Office suite (We need to focus on the level of proficiency in Excel reporting (i.e. Vlookups, Pivot tables etc
)
Law firm experience highly desirable
