GCC Executive Assistant Full Time

About the job
Our client is a business consultancy that advises, structures, restructures, rehabilitates and mediates new and operating cross-border joint ventures in the market.

We are seeking a self-driven and responsible Executive Assistant who is a strong team player and communicator to provide top-level support to the Chairman. In this role, you will play a crucial part in establishing and reorganizing company protocols for proper corporate functioning. You will also support and implement restructuring activities and work closely with our Group Integrity Office, as well as external audit and consulting teams.

Responsibilities:

Administrative Support:

Manage and maintain the Chairman’s calendar, scheduling appointments and prioritizing sensitive matters.
Coordinate and arrange travel itineraries, including flight, hotel, and ground transportation reservations.
Prepare, translate, and organize documents, reports, and presentations for meetings.
Handle and screen phone calls, emails, and other communications with professionalism and discretion.

Project Coordination:

Thrive in unstructured and regional corporate restructuring and consolidation work environments, assisting in the reorganization of projects, departments, and internal clients.
Show interest in developing GCC regulatory knowledge and expertise; existing knowledge is a distinct advantage.
Assist in coordinating and monitoring the progress of restructuring projects.

Meeting and Event Support:

Organize and schedule meetings, including sending reminders and arranging catering when necessary.
Take comprehensive meeting minutes and follow up on action items.

Documentation and Records:

Maintain comprehensive and accurate records, ensuring all materials are handled with strict confidentiality.

Travel Arrangements:

Make travel arrangements for the Chairman, ensuring a smooth and efficient travel experience.

Qualifications:

Proven experience as an Executive Assistant or similar role.
At least 2 years of residency in Dubai.
Previous residency in a country besides the UAE.
Excellent multitasking skills.
Flexibility in terms of duty timing.
Degree or equivalent qualifications are preferred.
Ability to speak and write English fluently. Proficiency in Asian, Hebrew, and/or Slavic languages is a distinct advantage.