About the job
GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, food and health sectors. Its vision is to inspire people to win in ways that make the world better. Today, GMGs investments span four key verticals: GMG Sports, GMG Food, GMG Health, and GMG Consumer Goods. Under the ownership and management of the Baker family, it has become a leading global company, affiliated with the worlds most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands into its markets.
Responsible for End to End FM activities from store opening and store closures.
Assisting the FM Engineers & respective BUs in establishing new AMCs on time by coordinating with the projects team, procurement team, legal team & finance team. Renewal of AMCs on a yearly basis for all GMG- Retails, Non-retails, JC &Shareholders properties.
Follow up on quotes, materials and all necessary arrangements to support the supervisors on day-to-day requirements.
Purchase Requisitions are prepared & raised on time as per the purchasing guidelines & frequently followed up with Procurement on Purchase orders released to support the operations.
Prepare advance payments & cheque requests on time with a finance team and follow up for payment releases.
Arranging required documents for the Invoice process and related documents, arranging & distributing invoices to the concerned supervisor, and taking necessary action on the urgent requirement. Receiving manual invoices from vendors and sharing them with the concerned personnel for approval.
Confirmation of Goods and Service Receivables from the operations team and release GRN on SAP & P2P.
Following up with Service Provider, Procurement, Legal & other concern team for finalizing the AMCs & CDs.
Maintain necessary documentation system for effective storage and retrieval of information on all records related to WOs, Purchase Orders, AMCs, CDs, Invoices and Customer acknowledgements are saved in appropriate Folders.
Knowledge of the local market about material and suppliers, negotiation skills and Effective management of purchasing procedures. Develop new vendors for material sourcing.
Prepare an approved vendor list and update it with new vendors from time to time for easy material sourcing.
Preparing petty cash vouchers for FM Eng. Preparing OT sheets for the in-house team and submitting them to payroll for approval.
Update all the necessary trackers and submit weekly to the LM. (Store opening tracker, AMC Tracker, Store codes tracker, Daily Work Updates etc)
On the basis of the incident report, register an insurance company & claiming for property damage.
Provide information on Insurance claims, overtime statements for workers, vacant apartments, and chargeable to Finance & Leasing departments.
Update manual RM works for JC and personnel properties.
Coordinate with SSS, SC, FF & JC business and provide necessary services, answer all phone calls coming into the office, where appropriate or direct to the relevant person.
Coordination with Subcontractors and Suppliers for the services & invoice submission.