Executive & Private Assistant Full Time

About the job
Executive and Private Assistant:

A global multi asset class investment platform based out of Dubai is looking for a dynamic executive assistant to coordinate its various investing activities.

Role summary:

50% documentation, Presentation, excel and similar cloud software solutions e.g. Dropbox etc.
35% Executive assistance to the Investment team and coordination with outside stakeholders
15% Personal and some ad hoc office coordination i.e. Occasional driving, guest hosting and holiday bookings etc.

Responsibilities:

Manage schedules, meetings, expenses, and travel – prioritizing requests and conflicting demands
Building strong relationships with internal and external stakeholders globally and a strong network with other executive assistants
Internal and external team collaboration and coordination
Working with the executive coordinators in support of wider company initiatives and events
Attendance, as required, at functional meetings – organizing the agenda, recording, and distributing minutes and following up on actions proactively
General administrative and coordination activities, including compliance work, scheduling international team events, updating any functional policies and processes
Producing PowerPoint presentations and other business documents as required
General research and background meeting preparation
Ensuring the director has all materials and is prepped in advance of key meetings
Involvement in ad-hoc projects, as required
Driving the director to meetings

Requirements:

Excellent verbal and written communication skills and ability to interact at all levels
Tech savvy (Desktop, Apps and Smart phones)
Strong MS Office skills with the ability to create pivot tables, create charts in Excel and professional PowerPoint presentations
Experience of supporting senior level management and their teams, ideally in a global environment
Professional savvy with the ability to build relationships within teams and proactively support a wide range of stakeholders across different levels and countries
Highly organized and proactive nature with a keen eye for detail and accuracy
Ability to prioritise, multitask and think ahead; anticipates and identifies potential challenges and provides innovative solutions
Ability to perform in a busy and demanding environment and use initiative to deliver
Maintain absolute confidentiality and act with discretion
Dependable with a desire to continue to grow and develop new skills
Willingness to get involved in a variety of ad-hoc projects
Willingness to travel to Europe in the summer and to the UAE in winter