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About the job
Heidrick & Struggles is a premier provider of executive search, leadership assessment and development, organization and team effectiveness, and culture shaping services globally. In our more than 60 year history, we have conducted some of the most high-profile C-suite and board-level searches in the world.
Today, we are working with our clients across 29 countries to help them accelerate their performance and respond with agility to new opportunities and challenges in every industry. We continue to raise the bar in serving our clients as trusted leadership advisors, and we are also providing an expanded range of data-driven, tech-enabled tools and platforms across our executive search and consulting businesses.
Managing top talent isnt just our business. Its our passion, and we are committed to investing in and developing the careers of our own people.
We look for people with experience from a variety of industries and diverse educational backgrounds who are passionate about partnering with innovative and influential organizations and share our commitment to our purpose to help our clients change the world, one leadership team at a time.
If youre ready to start or grow your career with us, learn more about our available opportunities at our website .
Responsibilities
Job Description:
The Executive Assistant (EA) provides project and business administration support to the search team in all aspects of the search process including: document preparation and management, scheduling and planning of candidate and client interviews and meetings, accounts receivable and accounts payable, expense reporting, correspondence and file management. An integral part of an EAs role is problem-solving within the search execution and administrative process.
Specific Responsibilities
Responsible for the administration of the search process for all team search assignments
Formatting, editing, proofreading, preparing and transmitting client deliverables
Maintaining consultant calendar
Preparing travel itineraries for the consultant, client or candidate in any part of the search process
Supporting search team with account management and client relationship, including consultant expenses, client invoices/receivables and other financial reports
Creating and maintaining an efficient file management and follow-up system for all search processes
Maintaining client and candidate communications through scheduling and prioritizing telephone and email communication
Verifying degrees of candidates
Consistently building strong relationships and good rapport with candidates and clients
Maintaining the accuracy, quality and integrity of all search information in the Heidrick & Struggles database
Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading
Maintaining client, candidate and companywide confidentiality
Contributing to the team and office by providing reception relief and back-up assistance to other EAs
May assist with database research and coding of records in collaboration with Associate or Research Associate practice resources
Qualifications
High school education required; college degree desired
At least five years of administrative experience in roles requiring strong project coordination
Demonstrate a business acumen and financial awareness
Proficient knowledge of all Microsoft Office products. Minimum keyboarding skills of 60wpm. Experience with proprietary database environments, a plus
Excellent communication skillsverbal, written and listening
Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications
Professional services experience, a plus
Behavioral Competencies
External and internal awareness:
Maintains personal contacts across the internal organization and appropriately shares information.
Addresses business process issues proactively with other areas, as necessary
Analytical Thinking
Develops frameworks to assure that pros and cons are evaluated, key issues are identified and detailed analysis is synthesized
Creative Thinking
Sets a personal example of seeking out new and better ways of doing things
Stays open to new ideas and approaches
Generates new ideas
Client Orientation
Constantly hones understanding and responsiveness to internal and external client requirements, goals and issues
Self-confidence and determination
Manages most situations in a calm, steady, can-do manner
Demonstrates self-confidence; resilient
Demonstrates a focus on results over time; resourceful, tenacious
Relationship Building
Takes the time to maintain relationships and create new ones
Driving Results
Manages projects, activities and resources according to search and team strategy effectively
Sets priorities and reviews progress against goals regularly
Multitasks effectively and efficiently
Best Practice Perspective
Seeks to adopt best practices to increase effectiveness and organization competitiveness
Eager to participate in the coaching and mentoring of new employees through formal and informal learning programs and relationships
Possesses strong personal commitment to quality standards and meeting quality expectations
Gives constructive feedback and recommends suggestions for improvement, where appropriate
Organizational Buy-in
Generates enthusiasm for Company strategies and key initiatives
Energizes others with whom he/she is in regular contact
Personal Characteristics
Available to work Monday through Friday during normal office hours
Demonstrates strong business ethics (honesty, integrity, confidentiality, discretion) in all situations
Strong team player
Maintains composure in fast-paced, rapidly changing environment
Displays appropriate sense of humor in the workplace
Flexible to work overtime, when needed
Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.
