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About the job
Since 1967, Jet Aviation has been crafting flight in its smoothest form. From one hangar in Basel, Switzerland, to some 4,000 employees, and some 50 locations worldwide. Aircraft Management, Aircraft Sales, Charter, Completions, Defence, FBO, Fixed and Rotary Wing Maintenance, and Staffing. Behind every seamless Jet Aviation experience, is a team of dedicated professionals perfecting the art of flight. The artisans of aviation. The craft that brings our customersÂ’ journey to life. In the hangar, on the ground, and behind the scenes. Enabling global flight, with passion.
Administration Officer – Pearce RAAF Base WA
The Administration Officer role provides administration support to ensure timely and accurate financial and logistical management of the PTS program based at Pearce RAAF Base.
Description/Tasks
Actively participate and comply with Jet Aviation company policy and procedure including but not limited to WHS, Environment programs and Aviation Safety Management System
General Office duties not limited to; directing calls, base pass access (employee and visitor), filing and archiving, general office enquiries and monthly timesheet management
Purchasing and management of general site items such as office supplies, staff amenities, uniform and PPE IAW company procedures and within financial delegations
Accurate and timely ERP system data entry and management not limited to:
-Project Management; create, manage and close-Petty Cash and Imprest-Supported Deployments (TPS)
Project Cost Registration
Employee Time Registration and reconciliation
Purchase Orders
Housekeeping; purchasing, suspense account, WIP, accruals, GL accounts and work orders
Timely and accurate processing of supplier invoices in accordance with company procedures
Management of confidential financial and contractual data
Generation of draft annual budget and subsequent support to FSM in management of the agreed budget
Time critical EOM Finance and Labour reporting to SVP and Finance Manager Government Business as required
Provide efficient administration of but not limited to the following IAW company policy and procedure:
Word processing, Excel data input and PowerPoint Presentations
Travel and sustenance arrangements
Capital Expenditure
Assist Training Development personnel with training requests
Corporate VISA management
Assist unit HR Business Partner in recruitment process if required
Provide excellent customer and contract stakeholder focus in respect of:
Survey and Quote (S&Q)
General enquiries and requests
Provide wider support to the BWC PEA program to cover periods of leave and/or heavy workloads
Represent Jet Aviation as one company internally and externally with industry groups, regulatory bodies and the General Dynamics network
Qualification/Experience
Cert III or IV– Accounts Administration
Strong analytical and attention to detail skills
Problem solving skills
Experience in working in highly regulated organisation
Experience in providing Customers Service
Computer literate in Enterprise Resource Planning (ERP) Systems
Intermediate level of competency in the Microsoft Office suite of applications
Effective communication including excellent written and verbal skills
Effective prioritisation and time management skills
Experience working with multiple projects and deadlines
If you are interested in a multicultural, challenging and innovative working environment and your profile matches our requirements, we are looking forward to receiving your online application (cover letter, CV).
