Administration Officer Full Time

About the job
Company Description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 98,000 employees operate a network of 2,650 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

Assist in registering jobs and samples, ensuring proper filing
Verify and input correct invoicing details in the system
Cross-check rates on invoices against client quotations or contracts
Draft invoices based on agreed rates and obtain final approvals
Issue purchase orders to suppliers and forward original invoices for payment processing
Handle phone calls and assist customers in a professional and friendly manner
Prepare monthly reports on revenue and expenses, including accruals
Archive job files in compliance with company policies
Manage the petty cash account and disburse funds as needed
Dispatch documents, samples, inspection reports, and invoices through courier services
Maintain supplier rebates and invoice adjustments
Ensure integrity and sustainability program adherence
Perform general administrative tasks as assigned

Qualifications

Bachelor’s degree in finance/commerce/accounting
1-3 years’ experience in similar administrative role. Fresh graduates are welcome to apply.
Strong organizational skills and ability to multitask
Attention to detail and accuracy
Excellent communication and customer service abilities
Advanced Proficiency in using MS office. Oracle users are highly preferred.
Ability to maintain confidentiality

Additional Information

A career at SGS enables you to collaborate in an open, friendly and supportive culture that thrives on teamwork, and flourish in an environment where people respect and help each other to grow and succeed. Expand and enrich your career through endless opportunities to learn, grow your expertise and fulfill your potential.